Microsoft SharePoint Server 2010

Microsoft SharePoint 2010 makes it easier for people to work together. Using SharePoint 2010, your people can set up Web sites to share information with others, manage documents from start to finish, and publish reports to help everyone make better decisions. This help your company quickly respond to changing business needs, create custom solutions for specific needs, and find the right business information to make informed decisions.

Articles

Electronic Document Management Systems

Published on January 20, 2011

Document Management is the control of an organization's documents and their lifecycle, including how and when documents are created, reviewed, published, utilized, retained and destroyed. Once documents are converted into electronic format and brought into a computer based repository, it becomes all the more easy to share the same via email, web links or RSS feeds. Additionally the advancement in technology has transformed traditional document management systems from being mere content repositories to extend the capabilities around versioning, metadata & indexing, OCR and routing documents using work flows.

VersioningVersioning is a process by which documents are checked in or out of the document management system, allowing users to retrieve previous versions and to continue work from a selected point. Versioning is useful for documents that change over time and require editing / updating by multiple users, and sometimes necessary to go retain and retrieve a previous copy.

Metadata & IndexingAll documents in a repository need to be identified by adding relevant and important information about the document while bringing the document into the repository. Including the name of the user creating the document or data when the document entered into the repository can help users to narrow results while performing a search operation. Indexing is performed to keep track of the unique metadata identifiers and often this takes a complex form providing classification through the documents' metadata or even through word indexes extracted from the documents' contents

OCROptical Character Recognition is the mechanical or electronic translation of images of handwritten, typewritten or printed text (usually captured by a scanner) into machine-editable text. It is used to convert paper books and documents into electronic files. When one scans a paper page into a computer; it produces just an image file (tiff or jpeg file formats), a photo of the page. The computer cannot understand the letters on the page, so you cannot search for words or edit it and have the words re-wrap as you type, or change the font, as in a word processor. Today we rely on the OCR software to convert the image file into a text or word processor file


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